May 23, 2017

Snowmobile North Dakota

Board of Directors Meeting

May 23, 2017

 

The Snowmobile North Dakota Board of Directors held a web meeting on May 23, 2017.

 

Members Present: Dale Deibert, Joanne Seifert, Jeff Seifert, Joel Iverson, Perry Brintnell, Shawn Cole, Brent Haugen, Reily Bata, Troy Klevgard, Paula Berg

 

Excused Absent: Jesse Fritz, Mark Forbes, Laura Forbes, Quince Hambek

 

Others Present: Todd Thronson – Executive Director, Tari Norby – Office Manager, Matt Gardner – NDPRD

 

1. Call to order at 7:07 PM by Troy Klevgard
2. Approve Agenda – Shawn made a motion to accept the updated agenda, seconded by Dale, approved by all members present

• Approve Minutes
  1. The minutes of the December meeting were e-mailed to all board members prior to the meeting.
  2. Paula made a motion to accept the minutes, seconded by Shawn, approved by all members present

1. Financial Reports
   1. The financial reports were e-mailed to all board members prior to the meeting
   2. Perry made a motion to accept the financial reports as written, seconded by Brent, approved by all members present
2. Reports
   1. President’s Report: nothing reported
   2. Office Report: discussed later in the meeting
   3. NDPRD Report:
      1. New director started Melissa Baker 5 weeks ago, going well, will introduce her at convention
   4. Committee Reports
      1. Equipment Committee
         1. Short meeting after this meeting
         2. Inspections went well

• Light bars on back of drags

1. Budget Committee
   1. Salary discussion for Todd and Tari, their employee evaluations are on file in the office
   2. Motion by Shawn to give them both a 3% raise to begin July 1, seconded by Dale, approved by all present, motion passed
2. Regulations Committee – no updates
3. Awards and Nominations Committee
   1. Of the Year Awards – No nominations
   2. Scholarship – $500 awarded to Kaithlyn Brintnell and $500 awarded to Jared Klevgard

• 2017 SND Hall of Fame – 3 past Presidents can be nominated

1. Trails Operations Committee – all trails are closed

• Old Business
  1. Probation Systems – the NE is on probation until June 2019 – they only have one trail coordinator for paperwork for now, one has resigned due to family commitments – they do have maintenance and groomer operators for both for now so will see how it goes.
  2. Groomer Tracking Software & Mapping Program Update – matching tracking with timecards is working well but is time consuming, remember to plug them in to get paid
• New Business
  1. Second and Third Benchmark Payouts – Matt walked through the matrix expenses for biennium actual vs projected revenue & expenses estimate for May and June = distribute funding based on criteria = matrix (meeting, signing, grooming expenses) = 3^rd benchmark is above and beyond projected amounts remaining
  2. Director at Large = Mark was our Director at Large but he has now moved to Montana – Sherman Pladson is interested in coming back on the Board – Perry made a motion to make Sherman our Director at Large, seconded by Dale, approved by all present, motion carried
  3. 2017-2019 SND / SNDTP Budget = Shawn made a motion to accept the SND budget, seconded by Dale, approved by all present, motion passed. Shawn made a motion to accept the SNDTP budget, seconded by Joel, approved by all present, the motion passed.
  4. 2017-2019 NDPR Contract = renewed for 24 months, date changes, amount changes = Joel made a motion to accept the contract with changes, seconded by Reily, approved by all present the motion passed.
  5. 2017 & 2018 Convention Hosts = no bids as of yet so the Board will host in Bismarck
  6. 2018 State Ride = Edinburg will host for the Tri County Trailriders Club on February 10th
  7. Tracked Vehicles on Trails
     1. Snowbikes are allowed on trails / tracked OHVs = Matt & Eric are working on regulation books = so far side by side 4 wheelers are not allowed and we don’t want them allowed on the trails systems for fear of trail destruction, riders that don’t help with trail maintenance, riders that don’t join clubs, and we can’t regulate track width on the trails. If we do decide to allow tracked OHVs on the trail system we will have to get all new lease agreements with all the landowners on all the trail systems which is about 900+ land leases. We run the risk of some land owners refusing to sign the leases if OHVs are allowed on the trails. We will also have to find a way to regulate out of state OHV and trail permits for OHVs on the trail system. This will require further study from NDPRD to help with perception. We will work together to come up with a game plan and get a legal opinion on tracked snow vehicles.
  8. Beaver Valley Snow Goers Re-established – Missouri Valley Trail
     1. Re-established trail system right before deadline of probation now that they have snow
  9. ECVTA Late Expenses Turned In
     1. Expenses turned in 5/19, deadline was 4/30
     2. Sent in almost $3600 in fuel, fluid, parts, and year end maintenance

• The Fargo club thought the deadline was 6/1 not 4/30

1. Reily made a motion to pay their expenses but put them on probation for a year, seconded by Perry, approved by all present, the motion passed.

1. Adjournment
   1. Shawn made a motion to adjourn, seconded by Joel, approved by all members present – meeting adjourned at 8:26PM.