May 10, 2016

Snowmobile North Dakota

Board of Directors Meeting

May 10, 2016

 

The Snowmobile North Dakota Board of Directors held a web meeting on May 10, 2016.

 

Members Present: Dale Deibert, Joanne Seifert, Jeff Seifert, Joel Iverson, Laura Forbes, Jesse Fritz, Perry Brintnell, Shawn Cole, Troy Klevgard, Brent Haugen, Sheri Hoffmann

 

Excused Absent: Reily Bata, Mark Forbes

 

Others Present: Todd Thronson – Executive Director, Tari Norby – Office Manager, Matt Gardner & Erik Dietrich – NDPRD

 

  1. Call to order at 7:02PM by President Troy Klevgard
  2. Approve Agenda – Shawn made a motion to accept the updated agenda, seconded by Laura, approved by all members present
  • Approve Minutes
    1. The minutes of the February meeting were e-mailed to all board members prior to the meeting.
    2. Shawn asked that the minutes be amended to show his motion regarding the Northeast did not include financial penalties for subsequent years, only for the current year.
      1. Shawn made a motion to extend the probation period for the Northeast Association an additional two years and reduce their first benchmark for the current year only – seconded by Mark – opposed by Laura, approved by all other members present, the motion carried
    3. Dale made a motion to accept the amended minutes, seconded by Laura, approved by all members present
  1. Financial Reports
    1. The financial reports were e-mailed to all board members prior to the meeting
    2. Shawn made a motion to accept the financial reports as written, seconded by Brent, approved by all members present
  2. Reports
    1. President’s Report: Troy thanked everyone for their hard work all year
    2. Office Report: see attached document
    3. NDPRD Report –
      1. Matt discussed that the 10% budget reduction that has been ordered state wide should not affect the snowmobile budget
      2. NDPRD is trying for a meeting with Representative Weiss to discuss the registration program being taken over from DOT but have not been able to mesh their schedules yet
  • NDPRD found a way to update their website for $50,000 to allow processing of the registrations; this money would have to come from the snowmobile fund not the general fund
  1. The DOT has about 20 jobs they are not filling so they may be more willing to consider giving this up now
  1. Committee Reports
    1. Equipment Committee
      1. The Equipment Committee will meet right after this board meeting to discuss the value of the trade in for Grafton and the quote for the new Tucker
    2. Budget Committee – no updates
    3. Regulations Committee – no updates
    4. Awards and Nominations Committee
      1. Family of the Year: Pat and Janice Miller and family of Minot
      2. Dealer of the Year: Sports Specialties of Minot
  • Groomer Operator of the Year: John Kelly of Wales
  1. Snowmobiler of the Year: Mark Forbes
  2. Young Snowmobiler of the Year: Jakob Iverson
  3. SND Hall of Fame: Dennis Karsky of Langdon
  • SND Scholarship: Samantha Forbes of Minot and Michelle Oslund of Jamestown will each receive $550 = a total of 8 applications were received
  1. Trails Operations Committee – all trails are closed
  • Old Business
    1. Probation Systems – all are in good standing at this time – Cattail, East Central Valley, Sargent, and Red River South are on probation until June 2016 and the Northeast is on probation until June 2019.
    2. Groomer Tracking Software & Mapping Program Update – Todd has been running the software in his pickup for testing since the groomers are not running now. He will schedule meetings with trail coordinators in the fall when all the software issues are ironed out.
  • New Business
    1. SNDTP 2nd and 3rd Benchmark Payments
      1. Discussion was held regarding the two options of paying out the benchmarks. Shawn made a motion to pay out using Option A, seconded by Dale, approved by all members present the motion carried.
    2. Saskatoon Snow Show November 4-6, 2016
      1. Since we’re not going to Hay Days this year we’re going to Saskatoon. Tari can’t go so Todd will go and would like a board member to go with. Board members should consider if they’d like to go along and submit their names to Todd and Tari.
    3. Dale asked about buying a brush mower for trail maintenance capable of cutting trees up to 2 inches in diameter. The Equipment Committee will review the options and bring back a recommendation to the board.
  1. Adjournment
    1. Shawn made a motion to adjourn, seconded by Jesse, approved by all members present – meeting adjourned at 7:40PM.

 

 

SND Office Staff Report

May 10, 2016

            

  1. Marketing Statistics:
    • SND Facebook:  Total of 2,077 likes on 5/10/16 (weekly reach 1K)
    • Sno-Dak Facebook:  Total of 1,300 likes as of 5/10/16 (weekly reach 1K)
    • Issuu:  Over 4,503 reads and 58,346 impressions in the lifetime of our free subscription
    • Website:  Monthly reach 1,200
  • Most Viewed Pages:
    1. Trails
    2. Sno-Dak News
    3. Grooming Forms

 

  1. Sno-Dak News:
    • Total Income:  $19,274.30; Total Expenses:  $16,364.24
    • $2,000 in donations, proceeds will be donated to the Grant & Aid and Scholarship program

 

  1. 15-16 Membership Information as of 5/10/16:
    • 812 Individual/Family Memberships
    • 38 Associate Members
    • Did not receive memberships from Turtle Mountain Snowmobile Club from Belourt

Tyler Dosch: On 1/9/16 Todd received and email from Tyler stating he is stepping down from the Board. Have not found a replacement for Region 2.

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